Virtual Personal Assistant

Job Title: Virtual Personal Assistant
Company: KBM Realty Inc.
Location: Remote
Employment Status: Part-Time
Reports To: Executive Assistant

Work Hours:

  • Your work hours will be four (4) hours per day, scheduled anytime between 8:00 AM and 5:00 PM Central Standard Time (CST), which is 10:00 PM and 7:00 AM Philippine Standard Time (PST) during the months when Chicago observes CST.
  • When Chicago shifts to Central Daylight Time (CDT), your work hours will remain four (4) hours per day, scheduled anytime between 8:00 AM and 5:00 PM CDT, which is 9:00 PM and 6:00 AM PST.
  • Please note that your schedule may still be subject to change at the discretion of your supervisor or the CEO.

 

About Us:

We are a fast-growing, multi-entity business group based in Chicago, spanning real estate development, property management, brokerage, and general contracting. Our CEO leads multiple companies, manages national partnerships, and balances a demanding schedule. To support her effectiveness, we are hiring a Virtual Personal Assistant (VPA) to provide digital and lifestyle support that complements the work of her Executive Assistant (EA) and House Manager.

Role Overview:

The Virtual Personal Assistant will handle a variety of personal, administrative, and lifestyle-related tasks that can be managed remotely. This role is designed to protect the CEO’s time and energy by ensuring personal and digital details are handled seamlessly. The VPA will collaborate with the EA (business support) and House Manager (household operations) to create a strong support system around the CEO.

Responsibilities

  1. Scheduling & Calendar Support

    • Manage non-business/personal appointments (doctors, wellness, family, social).

    • Coordinate seamlessly with the EA to avoid scheduling conflicts.

  2. Travel & Lifestyle Management

    • Book flights, hotels, and cars for personal trips.

    • Research and secure restaurant reservations, entertainment, and experiences.

  3. Personal Errands (Virtual)

    • Online ordering for gifts, flowers, personal shopping, and subscriptions.

    • Manage recurring personal accounts and memberships.

  4. Research & Coordination

    • Compare service providers, vacation options, wellness programs, schools, etc.

    • Organize details for personal events and holidays (invitations, RSVPs, catering quotes).

  5. Documentation & Overflow Support

    • Track personal expenses and create light reports.

    • Format documents, keep digital files organized, assist with light admin projects.

Qualifications

  1. Proven experience as a Personal Assistant, Virtual Assistant, or in a similar support role.

  2. Excellent organizational and multitasking skills.

  3. Tech-savvy: comfortable with Google Workspace, MS Office, and scheduling apps.

  4. Strong communication skills, proactive and detail-oriented.

  5. Ability to work independently with discretion, handling sensitive information confidentially.

Compensation

  1. Hourly range depending on experience.

  2. Part-time to start (10–20 hours per week), with potential to expand as needed.